Production Coordinator Master Class: How to Set Up a Production For Your Film or Series

Taught by Carol Kravetz

$199

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Who Should Attend:

All levels of producers (advanced, intermediate and beginner) looking to grasp an understanding of the steps in creating a production for your next project.

All levels of filmmakers (advanced, intermediate and beginner) looking to grasp an understanding of the steps in creating a production for your next project.

All levels of screenwriters (advanced, intermediate and beginner) looking to grasp an understanding of the steps in creating a production for your next project.

Actors looking to grasp an understanding of the steps in creating a production for your next project.

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Class hosted by: Carol Kravetz

Production Coordinator for shows such as Breaking Bad and It’s Always Sunny In Philadelphia as well as various features for MGM, Warner Brothers, HBO and USA Network!

Carol has been a Production Coordinator in Film & Television for over 30 years, in entertainment for over 60. Some of her film and television credits include features for MGM, Embassy, AIP, Filmways & TNT, two mini-series for Warner Brothers, Queen; Roots III and Heaven & Hell; North & South III, and movies of the week for HBO & USA Network. Her series television credits include Showtime Red Shoes Diaries, Nickelodeon Brothers Garcia, 20th/Sony Party Of Five, FX’s It’s Always Sunny In Philadelphia, Showtime/Sony Huff and her last show that she retired on was AMC/Sony Breaking Bad. Carol is now involved in a current collaboration with Kenny Chaplin and Film Industry Training Seminars, LLC, in which she is excited to give back to the film & entertainment community that gave her so much over the years. She has written a manual this year as well as created and launched a 2-day LIVE workshop on being an experienced veteran Production Coordinator. She hopes to give students, career transitioning adults and Veterans of the Armed Forces a good sense of the business end of making movies. You can read more about Carol on her IMDb page as well as her Stage 32 Profile. Full Bio »

Summary

It’s hard to fully appreciate just how much work goes into getting a film or TV production going. The volume of moving parts and number of i’s to dot and t’s to cross can feel staggering. It takes someone with wicked organizational skills, resourcefulness and the ability to work long hours and handle a multitude of tasks simultaneously under high-pressure situations. Whether you are a director, producer, production assistant or production coordinator, knowing how to discover your crew members’ skill sets, delegate effectively and execute tasks with extreme precision is a must for cultivating a successful career.

While organizational skills and drive are certainly important in coordinating a production, it takes more than this to be a successful production coordinator or producer; it also takes a good amount of knowledge and wherewithal that doesn’t simply come naturally. Navigating union rules, building time sheets, filling out permits, working with stunt performers, building your electrical and grip departments, the list goes on. These aspects are all crucial, but if you’ve never carried out these tasks before, you’ll need guidance and education to make sure you’re doing it right and not missing any important steps.

Well we have you covered!

Carol Kravetz is a veteran and highly sought-after production coordinator who has worked on projects for over 30 years and set up productions for notable series like BREAKING BAD and IT’S ALWAYS SUNNY IN PHILADELPHIA, as well as various features for MGM, Warner Brothers, HBO and USA Network. Very few people know more about production coordination that Carol, and she has built a passion of giving back by teaching others her trade and giving students, career-transitioning adults and veterans of the Armed Forces a good sense of the business end of making movies.

In this 4-part previously recorded class, Carol provides a fully comprehensive guide on how to be prepared to prepare, prepared to shoot and prepared to wrap. You will learn Carol’s personal list of Production Coordinator best practices, from the various tasks you will be expected to perform and how to execute them with precision, to how to recognize each document you will need in a mound of paperwork, to how to transition the office from pre-production to shoot to wrap. You’ll learn how everything is paid for, how to facilitate rentals and purchases for on-set departments, and the common pitfalls and traps that happen during production so you can avoid them. Carol then teaches you her networking, resume and follow up tips to help you find work and keep working past the wrap party.

With interactive lectures and homework assignments directly geared toward making you a stronger and more competent Production Coordinator, you will leave this class with a comprehensive understanding of how to be an effective Production Coordinator and be a valuable asset to any set you work on!

 

Purchasing gives you access to the previously recorded live class. Although Carol is no longer reviewing the assignments, we still encourage all listeners to participate.

 


Praise for Carol’s Stage 32 Class

 

"Taking Carol's Production Coordinator Class was full of detailed information to get someone up and running in the position of Production Coordinator. Carol also has some great tales from the entertainment industry to make it entertaining along the way. If you want to know the ins and outs of the production office and how it relates to the production overall, this is a great class to take."

- Laura D.

"Carol is a wonderful source of information. Perhaps best at her department. I'd like to thank Carol for her fantastic contribution to my professional career and private learning. You have been unique and very resourceful!"

- Willem V.

What You'll Learn

Part 1: Who’s Who, Who Does What And Where Do We Start?

  • Who Are You?
    • The Production Office personnel.
      • Production Assistant role (PA).
      • Production Coordinator role (POC).
      • Assistant Production Coordinator role (APOC).
      • Travel Coordinator.
    • Time Delineations.
      • Prep, Shoot, Wrap.
  • Attitudes, priorities, and promptness.
    • Share constructive criticism with POC.
    • Gossip on set is toxic.
    • How to not let anything fall through the cracks.
    • Why early means on time.
  • Are You Ready To Be A POC?
    • How to find work.
    • The resume.
    • Your elevator speech.
    • The interview.
  • You Got Hired!
    • Get the details.
      • How many prep, shoot, wrap days?
      • How many people can POC hire?
      • Salaries, box rental, mileage.
    • How many offices are required?
    • Finding an office.
      • Where to start, how to weed out choices.
      • Get contract to legal.
      • Approvals and move in.
    • Furniture and phones.
      • How many phone lines, how many phones?
      • Telephone Company and phone vendor.
      • Furniture vendor.
        • Furniture list.
      • Get quotes – telephone, furniture, equipment.
      • What to do if the project is a studio show.
    • Be A Good Example.
      • Do your start paperwork.
      • Order petty cash.
      • Use military time with film minutes.
    • Why Accounting Is So Important!
      • Procedures to pay.
        • 3 ways to pay.
      • Policies and procedures – forms, forms, forms!
  • Q&A with Carol

Part 2: How To Get Set Up And Ready To Run:

  • Production Office Set Up.
    • What to do while you wait for the Production Office Contract from Legal.
      • Read Production Manuals (including Producer, Accounting, and Insurance.
      • Interview crew.
      • Green light to move in/ order furniture and phones.
    • Physical set-up of the production office.
    • Office supplies/order the basics.
    • Get approvals and distribution.
      • Purchase orders, Check requests, Petty cash.
      • How to get approvals from UPM.
      • Copying and filing.
    • Equipment and Technology Needs.
    • Bulletin boards and office identification documents.
    • The kitchen.
    • Additional maintenance.
    • Production files.
    • Travel Coordinator duties.
      • Travel Memo/Movement List.
      • Per Diem.
      • Ground transportation.
      • Upon arrival.
    • Office parking.
  • The Clock Is Ticking.
    • Pre-Production Markers.
      • Who starts work when?
      • Department heads and crew starts.
      • Becoming Signatory.
    • Union Rules.
      • DGA data report.
      • SAG contract reporting.
      • IATSE members in good standing.
    • Answering The Phone.
      • Take concise messages: date, time, who, what, where, priority.
    • Lists and Forms.
      • Crew List.
        • Alphabetical or Hierarchical.
      • Office Extension List.
      • Vendor Contact List.
      • Paperwork and Reduce, Reuse, Recycle.
      • Look ahead – availability lists to hire personnel.
      • Cast and Crew Packets.
        • Additional documents for certain packets.
        • Making the employment packets.
      • Daily Time Sheets.
      • Distribution Lists.
        • The HEART of production.
        • Accumulated forms and information.
        • Match people with documents.
      • Prep Schedule.
      • Insurance certificates.
      • Accident reports.
      • Independent production insurance.
  • Casting – Part 1.
    • Do they need an Office?
    • Get quotes, make a budget and get approvals.
      • Send contract to legal.
      • Write purchase orders.
      • Check requests.
    • Communication with Production Office.
    • Casting sessions.
    • Cast deal memo.
    • Station 12 – SAG clearance.
  • Q&A with Carol

Part 3: Pre-Production Continues – Key Events:

  • Casting Part 2 – Back at the Production Office.
    • Cast physicals.
    • Cast headshots.
    • Travel preferences.
    • Cast fittings.
    • Cast list.
    • Days out of Days.
    • SAG Contracts.
    • Exhibit Gs.
    • Stunt players.
    • Taft Hartleys.
    • Minor permits/rules.
  • Day-to-Day Activities.
    • Facilitate rentals and purchases.
    • Camera Department.
      • Camera crew and equipment.
      • Digital or film.
      • Expendables and specialties.
      • Video village.
    • Electric and Grip departments.
      • Electrical crew.
      • Grip department.
      • Lighting and grip equipment.
    • Sound department.
    • Get approvals before Equipment is ordered and delivered!
  • Office Prep For Shoot.
    • Set box.
    • Daily action board.
    • Sides.
  • Schedule of Pertinent Pre-Production Events.
    • Meetings, scouts.
    • Office Personnel.
      • APOC assignments.
      • PA assignments.
  • Q&A with Carol

Part 4: Looking Ahead To The Finish Line:

  • The Set Is A Big Black Hole.
    • All other departments.
      • Script Supervisor.
  • Paperwork the POC needs close and handy.
    • Call sheets.
    • Production reports.
      • Cast, Crew & Vendor lists.
      • Cast deal memos.
      • Schedules.
      • Day-out-of-Days (DOOD).
  • The Office Settles Into Shoot Mode.
    • Daily progress report.
    • Maps and call sheets.
    • Runs – to set and other places.
    • The football – morning paperwork.
    • Daily prep schedule.
    • Dailies; film to the lab and returned to view a days work.
  • Wrap party/Wrap gifts - Be Prepared!
    • Wrap supplies.
    • Create the wrap book.
      • Assets memo and form.
      • Storage and/or ship.
    • It’s a wrap! The end of principal photography.
      • Department wrap reports.
      • Loss and damage (L&D) reports.
      • Last days.
        • Confirm plans.
        • Additional help.
        • Pack.
        • Ship or storage.
      • Office OUT.
  • Q&A with Carol

WHAT TO EXPECT:

  • This class is designed for beginner and intermediate students looking for knowledge in production for their next movie or TV project. This is an in-depth, practical, and detailed class with significantly more content than a standard 90-minute webinar.
  • This class will consist of 4 sessions, each roughly three to four hours in duration.

About Your Instructor

Carol has been a Production Coordinator in Film & Television for over 30 years, in entertainment for over 60. Some of her film and television credits include features for MGM, Embassy, AIP, Filmways & TNT, two mini-series for Warner Brothers, Queen; Roots III and Heaven & Hell; North & South III, and movies of the week for HBO & USA Network.

Her series television credits include Showtime Red Shoes Diaries, Nickelodeon Brothers Garcia, 20th/Sony Party Of Five, FX’s It’s Always Sunny In Philadelphia, Showtime/Sony Huff and her last show that she retired on was AMC/Sony Breaking Bad.

Carol is now involved in a current collaboration with Kenny Chaplin and Film Industry Training Seminars, LLC, in which she is excited to give back to the film & entertainment community that gave her so much over the years. She has written a manual this year as well as created and launched a 2-day LIVE workshop on being an experienced veteran Production Coordinator. She hopes to give students, career transitioning adults and Veterans of the Armed Forces a good sense of the business end of making movies.

You can read more about Carol on her IMDb page as well as her Stage 32 Profile.

FAQs

Q: What is the format of a class?
A: Stage 32 Next Level Classes are typically 2 to 4 week ongoing broadcasts that take place online using a designated software program from Stage 32.

Q: Do I have to have to be located in a specific location?
A: No, you can participate from the comfort of your own home using your personal computer! If you attend a live online class, you will be able to communicate directly with your instructor during the class.

Q: What are the system requirements?
A: You will need to meet the following system requirements in order to run the class software: Windows 7 or later Mac OS X 10.9 (Mavericks) or later.
If you have Windows XP, Windows Vista and Mac OS X 10.8 (Mountain Lion): The class software does not support these operating systems. If you are running one of those operating systems, please upgrade now in order to be able to view a live class. Upgrade your Windows computer / Upgrade your Mac computer 

Q: What if I cannot attend the live class?
A: If you cannot attend a live class and purchase an On-Demand class, you will have access to the entire recorded broadcast, including the Q&A.

Q: Will I have access to the class afterward to rewatch?
A: Yes! After the purchase of a live or On-Demand class, you will have on-demand access to the audio recording, which you can view as many times as you'd like for a whole year!

Questions?

If you have a generic question about Stage 32 education you can take a look at our frequently asked questions section on our help page, or feel free to contact support with any other inquiries you might have.
 

Reviews Average Rating: 4.5 out of 5

  • This course was a terrific opportunity to learn about the Production Office from a knowledgeable and experienced professional. It was an enjoyable and worthwhile experience.
  • The class was fine - just a lot of money for what it was though.
  • This was an excellent refresher course for me. Carol covered so many important details that go into coordinating a film and television production and the material was very well organized. I loved Carol's enthusiasm and sense of humor and feel her presentation was as entertaining as it was informative.

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It's an undeniable fact, there is no hotter market right now than television. Over the last year, over 600 shows were broadcast on TV networks, basic cable, premium cable, and the streaming platforms. And this isn't even counting limited series, docu-series and other short form content. And with new platforms like Disney+, Apple, Facebook TV and others diving into original content, there is no peak in sight or end to this gold rush on the horizon. If anything, we may just be getting started. In fact, most streaming platforms like Netflix have made a pledge to have their entire libraries consist of over 50% original content in just a few years. Think about that! So how can you take advantage of this incredible buying and producing spree, get in a writers room, work your way up to an executive producing/showrunning position and run your own show? We're glad you asked.  David Weddle has been at the television game for over 20 years. Over a prolific and well documented career, David has worked on some of the most highly acclaimed and longest running shows of all time including Battlestar Galactica, CSI, Star Trek: Deep Space Nine and Guillermo del Toro's award winning and ground-breaking series, The Strain. David has worked side-by-side with some of the top showrunners in the business including Cartlon Cuse (Lost, Bates Motel, Jack Ryan). Currently, David is a co-executive producer/showrunner and writer for the Apple TV hit For All Mankind. In this exclusive special event Stage 32 Masters of Craft Webinar, David will take you to what it takes to build a career from writer to showrunner. He will explain the entire landscape and give you a full understanding of who does what and why. He will explain how to get into a writer's room and what to do (and not to do) once you get in. He will show you how to play the political game, climb the ladder, and earn respect. He will teach you how to think and work like an EP until you become one. As if that wasn't enough, David will then take you through the world of showrunning. He will explain how writer's rooms are staffed. How seasons are laid out, how arcs are created and how episodes are broken down. He will explain budgets and scheduling, using real world examples from The Strain, Battlestar Galactica and CSI. He will talk hiring directors, getting your cast and making sure your show runs like a Swiss watch. And he will take you through the days and nights of being an EP and showrunner, so you know exactly what to expect and how to navigate the playing field. Joining David to moderate this exclusive Stage 32 Masters of Craft webinar is our very own CEO, Richard Botto, a writer and producer himself with a television pilot in development.    The world of breaking in and staying in television doesn't need to be complicated. David will show you the tricks, tips and, most importantly, the facts you need to shorten your path to success. PRAISE FOR DAVID'S TEACHINGS: "I was in a writer's room for 9 weeks and then our show got cancelled. I learned more today than I did being in that room for those 9 weeks." Anthony P. "This truly was a masterclass. I learned so much." - Rebecca C. "I was in a writer's room for 9 weeks and then our show got cancelled. I learned more today than I did being in that room for those 9 weeks." Anthony P. "David, you're a rock star." - Pam J. "Rewatching. Rewatching. Rewatching. Thank you, David and Stage 32." - Annette F.

A Filmmaker’s Guide To Making Your Independent Movie A Success

A New Exclusive Webinar Learn the keys to making a successful independent film that launches your career in this exclusive Stage 32 webinar with the Co-Chairman of the Producer's Guild of America's International Committee and Founder of Producers Without Borders We know that you are serious about your filmmaking career so we've brought in a successful filmmaker to teach you the most important things that you need to know to make your independent film a success and something that can take your career to the next level. No matter what your skill set or experience, there are key lessons that you need to know before stepping on set for the first time to make your movie.  Having the guidance of a professional filmmaker will help you sidestep common obstacles and be best prepared for your creative journey and Stage 32 has you covered. In this exclusive Stage 32 webinar, you’ll be guided by Kayvan Mashayekh, a professional filmmaker, Co-Chair of the PGA's International Committee and the Founder of Producers Without Borders. Kayvan launched his career by writing, producing, and directing the epic independent feature THE KEEPER: THE LEGEND OF OMAR KHAYYAM. After winning the Relativity Media Special Prize for his writing, Kayvan was mentored by GLADIATOR and SCHINDLER’S LIST Oscar-winning producer Branko Lustig as they developed a slate of international, studio-level projects. Kayvan understands the importance of mentoring up-and-coming storytellers. Now, Kayvan is sharing his well earned knowledge directly with you. Through this webinar, Kayvan will show you the crucial steps you need to prep before your film, the importance of your budget, and where to invest your time and money to have the most successful independent film production. He’ll also show you how to use test audiences to your advantage so you can ultimately produce and release the best version of your film. From prep to physical production through post-production and marketing, Kayvan has the guidance, tips and tricks you need to successfully make your own film. You walk away from this webinar with tons of knowledge that you can immediately apply to your project. Don’t miss out on this incredible opportunity to learn from a world-renowned producer and independent filmmaker.

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