Production Coordinator Master Class: Be A Unique & Efficient Production Coordinator

Taught by Carol Kravetz

$189

On Demand Class - For immediate download. Unlimited access for 1 year.

Rating   | Read reviews

Start Learning

Please make sure you use the same email address as the one you use to sign in to Stage 32
apply

- or -

$189.00
TOTAL PRICE:
Overlay Icon

Satisfaction Rate:

Class hosted by: Carol Kravetz

Production Coordinator for shows such as Breaking Bad and It’s Always Sunny In Philadelphia as well as various features for MGM, Warner Brothers, HBO and USA Network!

About Your Instructor, Carol Kravetz: Carol has been a Production Coordinator in Film & Television for over 30 years, in entertainment for over 60. Some of her film and television credits include features for MGM, Embassy, AIP, Filmways & TNT, two mini-series for Warner Brothers, Queen; Roots III and Heaven & Hell; North & South III, and movies of the week for HBO & USA Network. Her series television credits include Showtime Red Shoes Diaries, Nickelodeon Brothers Garcia, 20th/Sony Party Of Five, FX’s It’s Always Sunny In Philadelphia, Showtime/Sony Huff and her last show that she retired on was AMC/Sony Breaking Bad. Carol is now involved in a current collaboration with Kenny Chaplin and Film Industry Training Seminars, LLC, in which she is excited to give back to the film & entertainment community that gave her so much over the years. She has written a manual this year as well as created and launched a 2-day LIVE workshop on being an experienced veteran Production Coordinator. She hopes to give students, career transitioning adults and Veterans of the Armed Forces a good sense of the business end of making movies. You can read more about Carol on her IMDb page as well as her Stage 32 Profile. Full Bio »

Part 1: Who’s Who, Who Does What And Where Do We Start?:

  • Who Are You?
    • The Production Office personnel.
      • Production Assistant role (PA).
      • Production Coordinator role (POC).
      • Assistant Production Coordinator role (APOC).
      • Travel Coordinator.
    • Time Delineations.
      • Prep, Shoot, Wrap.
  • Attitudes, priorities, and promptness.
    • Share constructive criticism with POC.
    • Gossip on set is toxic.
    • How to not let anything fall through the cracks.
    • Why early means on time.
  • Are You Ready To Be A POC?
    • How to find work.
    • The resume.
    • Your elevator speech.
    • The interview.
  • You Got Hired!
    • Get the details.
      • How many prep, shoot, wrap days?
      • How many people can POC hire?
      • Salaries, box rental, mileage.
    • How many offices are required?
    • Finding an office.
      • Where to start, how to weed out choices.
      • Get contract to legal.
      • Approvals and move in.
    • Furniture and phones.
      • How many phone lines, how many phones?
      • Telephone Company and phone vendor.
      • Furniture vendor.
        • Furniture list.
      • Get quotes – telephone, furniture, equipment.
      • What to do if the project is a studio show.
    • Be A Good Example.
      • Do your start paperwork.
      • Order petty cash.
      • Use military time with film minutes.
    • Why Accounting Is So Important!
      • Procedures to pay.
        • 3 ways to pay.
      • Policies and procedures – forms, forms, forms!

Part 2: How To Get Set Up And Ready To Run:

  • Production Office Set Up.
    • What to do while you wait for the Production Office Contract from Legal.
      • Read Production Manuals (including Producer, Accounting, and Insurance.
      • Interview crew.
      • Green light to move in/ order furniture and phones.
    • Physical set-up of the production office.
    • Office supplies/order the basics.
    • Get approvals and distribution.
      • Purchase orders, Check requests, Petty cash.
      • How to get approvals from UPM.
      • Copying and filing.
    • Equipment and Technology Needs.
    • Bulletin boards and office identification documents.
    • The kitchen.
    • Additional maintenance.
    • Production files.
    • Travel Coordinator duties.
      • Travel Memo/Movement List.
      • Per Diem.
      • Ground transportation.
      • Upon arrival.
    • Office parking.
  • The Clock Is Ticking.
    • Pre-Production Markers.
      • Who starts work when?
      • Department heads and crew starts.
      • Becoming Signatory.
    • Union Rules.
      • DGA data report.
      • SAG contract reporting.
      • IATSE members in good standing.
    • Answering The Phone.
      • Take concise messages: date, time, who, what, where, priority.
    • Lists and Forms.
      • Crew List.
        • Alphabetical or Hierarchical.
      • Office Extension List.
      • Vendor Contact List.
      • Paperwork and Reduce, Reuse, Recycle.
      • Look ahead – availability lists to hire personnel.
      • Cast and Crew Packets.
        • Additional documents for certain packets.
        • Making the employment packets.
      • Daily Time Sheets.
      • Distribution Lists.
        • The HEART of production.
        • Accumulated forms and information.
        • Match people with documents.
      • Prep Schedule.
      • Insurance certificates.
      • Accident reports.
      • Independent production insurance.
  • Casting – Part 1.
    • Do they need an Office?
    • Get quotes, make a budget and get approvals.
      • Send contract to legal.
      • Write purchase orders.
      • Check requests.
    • Communication with Production Office.
    • Casting sessions.
    • Cast deal memo.
    • Station 12 – SAG clearance.

Part 3: Pre-Production Continues – Key Events:

  • Casting Part 2 – Back at the Production Office.
    • Cast physicals.
    • Cast headshots.
    • Travel preferences.
    • Cast fittings.
    • Cast list.
    • Days out of Days.
    • SAG Contracts.
    • Exhibit Gs.
    • Stunt players.
    • Taft Hartleys.
    • Minor permits/rules.
  • Day-to-Day Activities.
    • Facilitate rentals and purchases.
    • Camera Department.
      • Camera crew and equipment.
      • Digital or film.
      • Expendables and specialties.
      • Video village.
    • Electric and Grip departments.
      • Electrical crew.
      • Grip department.
      • Lighting and grip equipment.
    • Sound department.
    • Get approvals before Equipment is ordered and delivered!
  • Office Prep For Shoot.
    • Set box.
    • Daily action board.
    • Sides.
  • Schedule of Pertinent Pre-Production Events.
    • Meetings, scouts.
    • Office Personnel.
      • APOC assignments.
      • PA assignments.

Part 4: Looking Ahead To The Finish Line:

  • The Set Is A Big Black Hole.
    • All other departments.
      • Script Supervisor.
  • Paperwork the POC needs close and handy.
    • Call sheets.
    • Production reports.
      • Cast, Crew & Vendor lists.
      • Cast deal memos.
      • Schedules.
      • Day-out-of-Days (DOOD).
  • The Office Settles Into Shoot Mode.
    • Daily progress report.
    • Maps and call sheets.
    • Runs – to set and other places.
    • The football – morning paperwork.
    • Daily prep schedule.
    • Dailies; film to the lab and returned to view a days work.
  • Wrap party/Wrap gifts - Be Prepared!
    • Wrap supplies.
    • Create the wrap book.
      • Assets memo and form.
      • Storage and/or ship.
    • It’s a wrap! The end of principal photography.
      • Department wrap reports.
      • Loss and damage (L&D) reports.
      • Last days.
        • Confirm plans.
        • Additional help.
        • Pack.
        • Ship or storage.
      • Office OUT.

Summary:

4-part previously recorded class taught by Carol Kravetz, veteran Production Coordinator for shows such as Breaking Bad and It’s Always Sunny In Philadelphia as well as various features for MGM, Warner Brothers, HBO and USA Network!

The Production Coordinator position requires wicked organizational skills, resourcefulness and the ability to work long hours and handle a multitude of tasks simultaneously under high-pressure situations. That means you have to be accurate, purposeful and on time (which means early).

Whether you are a director, producer, production assistant or production coordinator, knowing how to discover your crew members’ skill sets, delegate effectively and execute tasks with extreme precision is a must for cultivating a successful career. If you'd like to learn how to logistically run a set and organize the moving parts that make a production possible, join us for this exciting class!

Stage 32 Next Level Education is thrilled to bring you Carol Kravetz, a veteran Production Coordinator, most recently on shows such as Breaking Bad and It’s Always Sunny In Philadelphia, to teach you a Production Coordinator Master Class: Be A Unique & Efficient Production Coordinator!

In this 4-part previously recorded class, Carol provides a fully comprehensive guide on how to be prepared to prepare, prepared to shoot and prepared to wrap. You will learn Carol’s personal list of Production Coordinator best practices, from the various tasks you will be expected to perform and how to execute them with precision, to how to recognize each document you will need in a mound of paperwork, to how to transition the office from pre-production to shoot to wrap. You’ll learn how everything is paid for, how to facilitate rentals and purchases for on-set departments, and the common pitfalls and traps that happen during production so you can avoid them. Carol then teaches you her networking, resume and follow up tips to help you find work and keep working past the wrap party.

With interactive lectures and homework assignments directly geared toward making you a stronger and more competent Production Coordinator, you will leave this class with a comprehensive understanding of how to be an effective Production Coordinator and be a valuable asset to any set you work on!

Purchasing gives you access to the previously-recorded live class.
Although Carol is no longer reviewing the assignments, we still encourage all listeners to participate.


About Your Instructor:

About Your Instructor, Carol Kravetz:

Carol has been a Production Coordinator in Film & Television for over 30 years, in entertainment for over 60. Some of her film and television credits include features for MGM, Embassy, AIP, Filmways & TNT, two mini-series for Warner Brothers, Queen; Roots III and Heaven & Hell; North & South III, and movies of the week for HBO & USA Network.

Her series television credits include Showtime Red Shoes Diaries, Nickelodeon Brothers Garcia, 20th/Sony Party Of Five, FX’s It’s Always Sunny In Philadelphia, Showtime/Sony Huff and her last show that she retired on was AMC/Sony Breaking Bad.

Carol is now involved in a current collaboration with Kenny Chaplin and Film Industry Training Seminars, LLC, in which she is excited to give back to the film & entertainment community that gave her so much over the years. She has written a manual this year as well as created and launched a 2-day LIVE workshop on being an experienced veteran Production Coordinator. She hopes to give students, career transitioning adults and Veterans of the Armed Forces a good sense of the business end of making movies.

You can read more about Carol on her IMDb page as well as her Stage 32 Profile.


Frequently Asked Questions:

Q: What is the format of a class?
A: Stage 32 Next Level Classes are typically 2 to 4 week ongoing broadcasts that take place online using a designated software program from Stage 32.

Q: Do I have to have to be located in a specific location?
A: No, you can participate from the comfort of your own home using your personal computer! If you attend a live online class, you will be able to communicate directly with your instructor during the class.

Q: What are the system requirements?
A: You will need to meet the following system requirements in order to run the class software: Windows 7 or later Mac OS X 10.9 (Mavericks) or later.
If you have Windows XP, Windows Vista and Mac OS X 10.8 (Mountain Lion): The class software does not support these operating systems. If you are running one of those operating systems, please upgrade now in order to be able to view a live class. Upgrade your Windows computer / Upgrade your Mac computer 

Q: What if I cannot attend the live class?
A: If you cannot attend a live class and purchase an On-Demand class, you will have access to the entire recorded broadcast, including the Q&A.

Q: Will I have access to the class afterward to rewatch?
A: Yes! After the purchase of a live or On-Demand class, you will have on-demand access to the audio recording, which you can view as many times as you'd like for a whole year!


Testimonials:

Testimonials:

With over 30 years of experience in the Film and Television industry, Carol Kravetz will bring a wealth of practical knowledge, insights and some amazing Hollywood stories to assist in your new and exciting journey ahead! I had the rewarding experience of working for Carol on the Emmy Award winning, hit television series, Breaking Bad. Her systematic and effective Production Office process was so well planned and easy to follow that it paved the way for success on all of my future shows. The value to her easy to follow process is that it creates a smooth functioning base for the show's support teams to rely on. This saves time, money and makes everyone happy...and that's what a great Production Office is all about! I'm glad I followed her path to success and you will be, too!” – Elissa Kannon, Production Coordinator (Better Call Saul)

"Taking Carol's Production Coordinator Class was full of detailed information to get someone up and running in the position of Production Coordinator. Carol also has some great tales from the entertainment industry to make it entertaining along the way. If you want to know the ins and outs of the production office and how it relates to the production overall, this is a great class to take. " - Laura Dulin, student in the live class.

"She is a wonderful source of information. Perhaps best at her department. I'd like to thank Carol and Shannon (Stage 32 Director of Education) for their fantastic contribution to my professional career and private learning. You have been unique and very resourceful!" - Willem van Heemstra, student in the live class.

Questions?

If you have a generic question about Stage 32 education you can take a look at our frequently asked questions section on our help page, or feel free to contact support with any other inquiries you might have.
 

Reviews Average Rating: 4.5 out of 5

  • This course was a terrific opportunity to learn about the Production Office from a knowledgeable and experienced professional. It was an enjoyable and worthwhile experience.
  • The class was fine - just a lot of money for what it was though.
  • This was an excellent refresher course for me. Carol covered so many important details that go into coordinating a film and television production and the material was very well organized. I loved Carol's enthusiasm and sense of humor and feel her presentation was as entertaining as it was informative.

Other education that may be of interest to you:

How To Use Crowfundfunding To Turn Your Film Project Into A Reality

Learn directly from Steve Desmond, a filmmaker and screenwriter who completed a successful crowdfunding campaign and nearly doubled his initial raise! Steve has also worked on projects with Imagine Entertainment, Dreamworks Animation, The Disney Chanel, Level 1 Entertainment, Blacklight Transmedia, Preferred Film & TV and The Walt Becker Company! You have a great idea for a feature film, documentary, or short film. You’re tired of just writing stuff and want to make your dream project into a reality. But you don’t have the money to do it… Yet. In this exclusive Stage 32 Next Level Webinar, filmmaker and screenwriter Steve Desmond will help you build a killer crowdfunding plan so that you can raise the funds to get your dream project off the ground. Steve recently ran his own campaign to fund his short film on Kickstarter with a goal of raising $16K. He not only hit his goal, but blew by it raising a total of nearly $30K and his film is now in post-production! From his own experience, he’ll teach you how to craft a compelling pitch, build an online audience, and maximize your project’s potential. He’ll also go over the pros and cons of Kickstarter, Indiegogo, and other major crowdfunding sites, so that you can pick the one that’s best for you. From making your pitch video to writing the perfect funding email to marketing your project across all social networks, this will be a one-stop shop for how to successfully crowdfund your film.

Introduction to Documentary Film Production

Over the past decade, documentary filmmaking has quickly increased in popularity among audiences and filmmakers alike. Offering the ability to learn a diverse range of topics, to view another culture or become familiar with an unknown aspect of life, documentary films will continue to grow without bounds. If you have an idea for a documentary film but do not know where to start, you are in the right place. This intensive 3-session master class will go over the nuts and bolts of documentary film production. Taught by producer/director Lisa Vangellow (currently working on a documentary film centered on actor James Franco) will share step by step instruction on how to produce a commercially viable documentary film from idea to post-production. Even if you have little to no experience or if you have narrative film experience and are looking to try documentaries, Lisa will guide you towards the goal of completing a documentary film.  Lisa will offer her experience from the trenches to help filmmakers over the course of her 3-week class. First, she’ll focus on the selection of subject matter and how to gauge its commercial viability. Lisa will take you through pre-production for a documentary film hitting on areas such as how to create a budget, hire your crew, get financing and explaining why you may want a lawyer to handle the nitty gritty. From there you’ll get an overview of different documentary styles and insight on how to create your story through the use of specific examples. Finally, Lisa will explain how to survive the post-production of your film to bring the entire project together and discuss your options for distribution. Filmmakers will leave with an overall understanding of the documentary filmmaking process, an idea of what makes a good documentary, and how to execute these lessons in the real world.

Get Smart, Get Legal, Get Protected

Learn directly from Producer and Attorney Gary W. Goldstein (Pretty Woman, Under Siege) who has produced some of Hollywood’s biggest box-office hits, generating well over $1 billion dollars in worldwide revenue, receiving multiple Academy Award nominations, People’s Choice Awards, a Golden Globe and various other awards! There are over 1,094 books on Amazon that show you “how to write a screenplay”… but next-to-nothing on how to actually break in, have a strategy and navigate the single most collaborative and competitive business on earth. The integrity of your scripts and projects and partnerships can make all the difference. Too many projects have been shelved permanently and will never see the light of day because of conflicts, misunderstandings and problems that could easily have been avoided by a simple writing… but few know the right questions that need to be asked and answered and distilled into a simple, clear memo in plain English. What’s the single simple thing you can do to legally incorporate everyone’s input and notes into your script and not worry like everyone else? How do you set up writing partnerships for success and why do so many run into trouble? Have you signed short written memos detailing the specifics of your relationship and understanding with producers and other collaborators? Do you know when it’s ok to agree to work for free or ‘on spec’ and why it’s even more crucial to have a written agreement? When is it not ok to talk business on your own behalf? In this Stage 32 Next Level Webinar, Gary W. Goldstein presents a complete ‘how to’; you’ll learn how to blueprint to create projects, how to build relationships, how to enjoy partnerships and collaboration, all while steering clear of the myriad pitfalls and mistakes suffered by so many professionally younger writers and other creatives. This Webinar is designed to give you a simple framework, tools and tactics to avoid common problems that plague many creators and can permanently sideline projects… problems that are absolutely avoidable. In this info-packed 90-minute on-demand webinar Gary will teach you how to get yourself legally protected so that your project can go off without a hitch! Plus! This webinar includes a 40 page interactive workbook put together by Gary for YOU!  

How to Shoot in VR/360: From Script to Shooting

Virtual Reality: The Next Frontier of Filmmaking - You've probably heard this mantra from anyone who's ever picked up a VR headset and they aren't necessarily wrong. New forms of media come along once every couple of decades and VR is the latest form to take shape since the advent of online video. If you're interested in learning what goes into the production of a spherical capture and VR you're in the right place! In this Stage 32 Webinar, Zeke Thomas, an executive producer at Ego 360 (clients include: Legendary Pictures, Nerdist Industries, VidCon, Youtube, Outside TV, and Paramount Pictures) will provide an overview of best practices for shooting a 360 video and spherical capture from concept to execution. He will cover the importance of storytelling in immersive environments, how your location will inform your production workflow, and the best way for consumers to interact with your content. Virtual Reality/spherical capture is a relatively new form of media that is being adopted by consumers at an incredible rate. If you're interested in throwing your hat in the ring, take advantage of Zeke's knowledge to learn about what works and what doesn't for immersive experiences. As an executive producer at Ego 360 and VR your host, Zeke has guided, budgeted, and executed a multitude of projects in immersive storytelling as well as managed client/studio relationships. He has been a filmmaker and storyteller in the digital space since 2007 and continues to produce in both framed and immersive environments.

Advanced Crowdfunding For Filmmakers Master Class

A Note From Stage 32 Founder & CEO, Richard Botto: This exclusive Stage 32 Master Class comes from one of my favorite people on the planet, Stephen Follows. Stephen is not only a filmmaker, screenwriter, producer and educator, but also a master statistician. In fact, I first became aware of Stephen when I discovered (and found myself lost for hours in) his incredible blog where he chronicles the results of his extensive research into data and statistics related to the film industry. So taken was I by Stephen's work that I sought him out prior to my trip to London for the Raindance Film Festival and requested a meeting. Not only did Stephen accept, but he kept our meeting in spite of a horrible cold, ultimately spending 2 more hours than planned. That's the kind of guy Stephen is. But his mind, as you are about to discover, is another story entirely. I'm thrilled and honored to announce that not only will Stephen be contributing a number of columns for the Stage 32 Blog, but he will be teaching the first ever Stage 32 Master Class in early 2016. Stephen's Master Class will be on crowdfunding, and I promise you it will be the most inclusive, insightful and factual (backed by more stats than you could imagine) class ever taught on the subject. Stephen has analyzed over 50,000 film crowdfunding campaigns -- yes, you read that right -- and is bringing his findings to the Stage 32 community EXCLUSIVELY. Never before has this extensive of research and discovery been taught on crowdfunding for filmmakers. It's an honor to welcome and introduce to you, the incredible Stage 32 community, my friend, Stephen Follows. About the Stage 32 Next Level Master Class - Advanced Crowdfunding For Filmmakers: Launching a crowdfunding campaign is easy – ensuring you actually reach your goal is not. Especially if you need to raise a large amount or you’re competing in a crowded marketplace. Rather than leaving it up to chance, or learning on-the-job, let film data expert Stephen Follows take you through the inside scoop on what works and what doesn’t. Stephen brings his experience of teaching at some of the world’s best film schools, running a leading online video agency and as a film industry data expert. He has crunched the numbers on over 50,000 crowdfunding film campaigns from platforms including Kickstarter and Indiegogo, studied the videos on the top 5,200 film projects, interviewed over 50 filmmakers and people who work at the major crowdfunding companies. Note: This is an advanced course and we expect all students to have a working knowledge of crowdfunding.

Preselling and Packaging Your Project

Learn directly from Theresa Won, who was recently promoted to Director of Production and Acquisitions at Myriad Pictures (Van Wilder, Oscar-Nominated Margin Call) This is exclusive to Stage 32 and a must-see webinar! The ever-evolving market is finding more and more ways to get movies into production and sold. From finding material, acquiring scripts and projects, attaching talent, getting pre-sales to convert into actual money for your film and getting tax rebates. Getting a movie off the ground is a multi-layered, intricate, complex job. Stage 32 is excited to bring you a webinar taught by Director of Production and Acquisitions of Myriad Pictures, Theresa Won. Myriad Pictures is a leading sales agent/distributor that has been around for over 20 years with over 80 credits including Oscar-nominated Margin Call, Van Wilder, The Good Girl, Being Julia, The Zodiac, Factory Girl and The Education of Charlie Banks. Upcoming credits include Frontera with Eva Longoria, The Legend of Barney Thomson with Emma Thompson and Wonderful Tonight with Amanda Seyfried. Myriad Pictures is one of the most powerful, respected sales agent/distributors in Hollywood. A sales agent and distributor’s job is to find attractive material and presell it domestically and internationally. This presale basically is a territory (i.e. France, Italy, Japan) telling the sales agent that that project will attract X amount of dollars at the box office. A producer can then use a promissory note from that territory and use that towards the budget of the film. The webinar will expand on this and explain the transition from note to actual capital.