I don't know how anybody else does it here, but I found I needed to track my project contacts at Stage 32. So I created a spreadsheet in Excel that tracks every relevant detail over the life of a contact. It has Columns for each aspect of a Contact, and Rows for each Contact Instance. So...
Columns for:
Order Date; Target & Read Date (with Bold, Text Color for repeat /multiple Contacts for the same target); Project Title; Type of Contact (Pitch/Read/OWA - Version No./Date); Stage 32 Order Number; Scores (8 Columns); Pitch Feedback Text; Requested (Y/N); Result (Pass/Req.); My Thoughts Text; My Score of Read; My Action Taken
Rows for:
Each Contact.
I'm way past a hundred-fifty rows for Pitches, 1st 10 Page Reads, Full Script Reads, and OWAs. There are Open Source Office Suites out there that are compatible with Excel, such as Libre Office, so you can find a free one that does everything Excel does.
I update as necessary, and keep multiple copies in separate locations, and in the cloud.
Trust me, your hard drive will fail someday, so cloud storage for projects AND this spreadsheet is mandatory.
I have a sample Excel file I can send if you join my network and we DM.
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Hey, Lee Matthias. Great idea! Thanks. I’m a Stage 32 Lounge Moderator. I wanted to let you know I moved your post from the Introduce Yourself Lounge to the Your Stage Lounge. You can talk about this in your introduction post, but you need to introduce/reintroduce yourself to the community. You could check out other posts in the Introduce Yourself Lounge to get ideas for your introduction post. Let me know if you have any questions.
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I do that as well, but I keep separate sheets for each title. Nothing beats an actual database though.