The First Audition - notes for directors, producers, writers and Actors
In this article, I will explain our casting process and logic at Diamond Shadow Productions. With over 50 years industry experience between myself and my partner Diamond Monique Washington, as writers, directors and producers, this should be of interest to aspiring directors and producers, but actors and writers will benefit from this as well.
Note that we do not normally use an outside casting director, though do use casting assistants. Why would be a Q&A matter, it's not on point the article.
1. What is Casting, Really?
We all know it’s the process of matching the right actors into roles. It’s much more than that.
Essentially casting is a job interview. In some cases, for some roles (ie. tertiary characters or background players) that is in fact all it is. But if you think about it only as a job interview, you miss the point. In some films, it’s an intensive process even when it comes to casting background players. This begs the question which you should answer before you cast:
2. Who Are We Casting, and Why?
Forget about production design, time period, wardrobe, visual effects, camera angles, cool stunts and complex world-building. Take the actors from that blockbuster movie, put them on a bare stage, record them with a cell phone camera and I guarantee you will have something that will engage an audience. But that movie with all those moving parts, absent the actors... no one would watch, ever.
The people you cast are the (literal) face of the characters. More importantly, they are the visual trademark of your show. They are the reason the audience will watch and the reason they will remember the movie. Your cast is your box-office, and literally the only reason you and everyone else involved with your project will make any money. They are the only reason you get to play with cameras and world-building and all the other fun things in filmmaking.
In other words, the cast is not just one of the most important things in a film. In many ways they are the only thing that matters. It behooves you as a producer and director to approach casting with the gravity that recognizes that. It behooves actors to understand what they are actually vying for in an audition. It behooves writers to understand that the right actor will elevate their work and bring something valuable to it that they never envisioned.
Still, it boils down to looking for the right person for the role, and that still begs the question, who is that and why?
How We Find The Best Talent
When we cast talent, we are bringing on our most important collaborator. An actor’s job is to portray human truth, and to create(!) the character. Their job is not to recite a line the way we heard it in our head when we wrote it or when we read it in the script. James Cameron, Michael Mann, Martin Scorsese, Quentin Tarantino, Orson Welles, Joel Schumacher, Steven Spielberg… name any director who actually can direct, and they have all told us: hire the best actor for the role and leave them alone. If you have to tell them how to act or create the role, you’ve got the wrong actor. Also, they are an actor, and you are not, so respect that or risk screwing their performance up for them. Of course you direct them throughout the process, you help them keep consistent, and you help them create the character. But that’s on set. The audition process is finding the person who can create and maintain that character.
Here’s what we look for, why, and how we get through the process:
1. We Pre-screen.
We are not offering auditions yet. We put out only a character description and basic details about the role and plot. We don’t put out sides. We require submissions to include photos, resumes and reels. We explain any specific skills required (like horseback riding or stage fighting, for example) and if there is nudity or sexual situations involved.
We go through these carefully. Here’s how we filter the submissions:
Filter A: Anyone without a reel is rejected.
Filter B: Anyone who is physically not within the role as described is rejected. (Note that the description is pretty general, so we are not tied to, for instance, green eyes or athletic build, unless that is scripted with good reason).
Filter C: Then we look at the resume. First for significant theatrical experience. If they have none, then they must have at least one past lead role in a feature film, and many supporting roles (if we are casting a feature). If they don’t have those and no theatrical - we pass. Second, who else has hired them? Even if they have no leads, if they have a long list of supporting roles, other directors like them so maybe we should look at them. Third, what is their training? Theater training is great. People who do theater can carry a role under pressure. Acting methods are great - Stanislavski, Adler, Meisner et al, and indicate that the actor has some tools at their disposal to draw on. If they only have “improv” comedy or their experience is only sketch or standup comedy, it’s likely a negative for us and we’ll pass (I can say why in an Q&A).
Filter D: If they aren’t filtered out yet, then we look at the reel. We assume they are proud of this work, so this can be a make or break. And it tells us a lot. Here we are looking at range, screen presence, what technique they are using (yes, you can see that, at least to some extent), physicality, and their polish. We have to compensate for sometimes substandard direction in this case.
If the reel hasn’t eliminated them, then we look at the number of candidates and rank them best overall to least. We offer auditions to them in that order.
2. The First Audition.
We go through several processes at the first audition.
Process A: We require in-person auditions ONLY. We do not accept self-tapes, ever. We do not do “zoom” auditions, with some exceptions (like a “must see” who is out of state, for example).
Why? The actors are the most important part of the filmmaking day when in production. If they are late on set, or relaxed about showing up, they will waste the time of other cast, crew, and the production’s money. Frankly, if they cannot be bothered to show up for an audition, we cannot trust them to take their job seriously if hired. That’s the first reason.
Secondly, we know we cannot assess a person’s actual performance, energy and how to relate to them as collaborators, through a video lens. We must assess physical presence, body language, etc. We will be working with them direct on set, so we need to do that in a live audition.
Process B: We watch the talent from the second their foot crosses the door. Their natural personality, their body language, if they are polite, etc. Why? We must decide if we can work with this person. Whether we “like” them or not is unimportant. However, we ALWAYS try to make them feel welcomed, comfortable and relaxed, and feel they are among friends.
A point bears making here. Auditions are stressful enough without making people feel unfairly judged or testing their ability to handle stress. We audition in L.A., which means that the person had to leave other work early and fight traffic trying to get to us on time, then scramble for a parking spot, while keeping their mind in a place where they could perform a role, and trying to remember lines they just saw. When we are on set, as directors, our job is to help the actor do their best work. Some people do their best work under extreme stress. Most do not. So in production, we will be at pains to make sure the talent is comfortable and in a positive environment. It’s human and caring, but beyond that it’s really, really stupid for a director or producer to hire someone for the most important function on the set, and then make it harder for them to do their job. We are here to facilitate, not dictate. We establish this tone at the audition.
Process C: We observe - Is the actor prepared? We NEVER do cold reads for lead or principal supporting roles. We ALWAYS make sure the actor has had access to the sides for from two days to a week, sometimes more. So if the actor hasn’t even read the sides at the audition, it implies lack of professionalism, and tells us they may not do the work required. Having said that, we never require anyone to be off book in the first audition. So we watch: do they keep the sides accessible during audition? Amateurs or unskilled often try to audition without referring to the sides. A professional actor seldom does an audition without the sides in their hands, or next to them. They know they might have to refer to them, and they know that being completely off book isn’t a reasonable request. If they stumble and don’t have the sides in their hands, it’s disruptive while everyone tries to find the lines for them. We know they won’t be any different on set, and we cannot have such delays on set. If the role requires specific skill sets, such as a facility with dance or martial arts, we will ask them to demonstrate some movement, briefly, at this time.
Process D: Do they ask the right questions and do they make choices? A professional wants to know certain parameters so they can perform properly. They will ask where the camera is, who they should read with, if they have freedom of movement, etc. They will sometimes ask if they can sit down or use a prop. Sometimes they will ask something specific about the character before they read, especially if the sides are ambiguous about how the lines are to be read. Good ones might say something like, “This could be played as very angry, or as off the cuff, I’m not sure which you are looking for. So I will start with angry…” In other words, they have made a choice and are committed to it. Choices are required for the actor - we cannot create the character for them, we can only help them perfect it or change it.
Process E: If they are clearly not right for the role, or not strong enough, the audition is over for them at this point. However, if they are just too nervous or something happened which threw them off, we give them another chance (it happens - a lot). Talent and training cannot be faked, and sheer talent is seldom enough without training. Believe it or not, 99 times out of 100, we know within 10 or 12 seconds of the actor opening their mouth if they are not strong enough for the role. Because there is 1 out of 100 where that is different, we let them finish their first read anyway.
Process F: If there is something interesting to consider about the talent, if the read was good, we give them an adjustment and see how quickly they change their performance. It doesn’t matter if the first read was perfect. The talent must be able to adjust their performance, and must do it quickly when on set. If the actor cannot change their performance, then we will likely pass. This also gives us a chance to see how to communicate with this particular actor. Every actor has different training and personality and as an individual. We have to be able to direct them where they are. This is the beginning of that relationship.
Process G: If we know for certain the actor will be called back, we tell them and schedule it there and then. Everyone else (including the maybes) is told to expect a decision within 48 hours. Usually though we confer after the audition session and tell them the same day. If the choice is tough or we’re not sure about someone, we schedule a call back. We cannot afford to miss the right person out of laziness or indecision.
In-Process - What we look at during the read: (A) Body language. Do they stay within the physical space? If they are reading with another person, how does their physicality work? Do they naturally emphasize things when they perform and if so, is it subtle or big? (B) What about their volume - can they project? Do they have be told repeatedly to raise their voice? Does their volume change when the camera moves? Many actors (and far, far too many directors) think it’s acceptable to perform at a whisper. It is not. Someone who cannot “whisper to the back of the house,” as the theater phrase goes, is going to screw up your sound. An audio recordist cannot get clean audio if the voice is too low and you cannot recover it in post. (C) Are they in the moment? Without being off-book, this is more difficult, but they should be able to emote naturally or organically when the pace changes or the person reading with them changes performance. (D) Are they listening to the person reading with them? Do they change their timing based on the timing of the other person, so that the scene plays naturally?
Final Words on The First Audition.
For the actors out there: it is more and more rare for actors to bring a physical headshot and resume to a live audition. Those who do are always noted, and always in front of the casting people. But we have no time to go back online and go through 700 thumbnail faces just to remind ourselves what the actor looks like (700 is not an exaggeration). So we appreciate the actors who leave us with a headshot and resume. It’s also our observation that the most professional and talented actors tend to do that. To them, it’s part of their business and they take it very seriously.
For the writers out there - attending auditions, or even conducting a table read, can do amazing things for your writing. Understanding how different actors bring different nuances to your words is enlightening and even, at times, transcendent or depressing, depending on how things go. In either case, understanding the place and power of the actor is vital. If you learn to write with talent in mind (specific or not), then actors can articulate your intention better. An actor is not a puppet. They give life and often new light to your characters.
Eitan, with all due respect, indie filmmakers don't need another app for DIY trailers or amateur marketing features. They are drowning in a lack of structural pipelines, funding, and corporate backing...
Expand commentEitan, with all due respect, indie filmmakers don't need another app for DIY trailers or amateur marketing features. They are drowning in a lack of structural pipelines, funding, and corporate backing.
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1 person likes this
Ethan Moon Add me and DM me here. The Independent Producers Guild is working on paradigms which aim at the same goals. We could discuss the issues and where things can go....
Expand commentEthan Moon Add me and DM me here. The Independent Producers Guild is working on paradigms which aim at the same goals. We could discuss the issues and where things can go.
Dragu-Mihai, structural alignment requires institutional readiness. Blaze Studio's 2026/2027 pipelines are engineered for Tier-1 corporate execution. Institutional inquiries can be reviewed as we scal...
Expand commentDragu-Mihai, structural alignment requires institutional readiness. Blaze Studio's 2026/2027 pipelines are engineered for Tier-1 corporate execution. Institutional inquiries can be reviewed as we scale our global slate.
Asaf Nahmani | Blaze Studio
https://blazexstudio.coi.co.il/
One feature I’d seriously consider is giving filmmakers useful audience data after a trailer screening not just views, but where viewers stopped watching, whether they’d watch the full film, and what...
Expand commentOne feature I’d seriously consider is giving filmmakers useful audience data after a trailer screening not just views, but where viewers stopped watching, whether they’d watch the full film, and what made them interested. For an indie filmmaker trying to improve a trailer or approach distributors, that kind of feedback could be far more valuable than another view count.